REoptimizer® Blog

Top CRE Posts for March 2015

Posted by Don Catalano on Mar 31, 2015

In case you missed them, here are some of the posts from REoptimizer® in March:

The Benefits of Open Office Space

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Topics: corporate real estate, commercial real estate, tenant tips, CRE, Lease Administration, REoptimizer Blog, Commercial Real Estate Blog, Commercial Tenant

Top CRE Posts for February 2015

Posted by Don Catalano on Feb 26, 2015

In case you missed them, here are some of the posts from REoptimizer® in February:

Best Ways to Optimize Office Utilization

Whether you have a traditional closed floor plan office, a wide open undefined space or a hybrid of both, you still face the same need to optimize your office utilization. Getting more work done by more people in less space saves money and enables you to make the right real estate investments. Here are some tips that will work to squeeze more performance out of all of your locations, regardless of their layouts.
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5 Advantages to Leasing Your Commercial Real Estate

While many small business people dream of buying their buildings, many of the largest and savviest companies choose to lease their commercial real estate. Opting to stay a tenant doesn't just reduce up front costs. It also lowers ongoing expenditures while also giving your business greater flexibility. If you're on the fence between leasing and owning, here are five great reasons to stay a tenant.
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How to Manage Your Commercial Real Estate Porfolio

While commercial real estate is a distinct industry with its own rules and practices, many of the practices that drive it are similar to those in the rest of the business world. If you aren't a full-time corporate real estate professional and still have to manage a portfolio, while you might get tripped up by some of the jargon and language, underneath it all is just good business sense.
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What CEOs Need From Office Space

The public perception of what the "boss" wants from office space has little to do with what most CEOs actually look for. While we aren't the CEO of your company, we've worked with enough over the years to know that mahogany paneling, lavish corner suites and the like aren't what makes a space work. Instead, most CEOs want three basic things.
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5 Things to Look for in a CRE Broker

Commercial real estate brokers are typically at the pinnacle of the real estate world. Most are knowledgeable, professional and extremely skilled. They are also typically extremely busy and many speak a language that makes perfect sense to them but can be opaque to an industry outside. As you interview for your next CRE broker, here are five things to look for.
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Tenant Improvement Negotiation Strategies

The cost of doing a tenant improvement build out is usually the second most expensive part of your lease after the actual rent. It isn't uncommon for tenant improvement allowances to be equal to six months' or a year's worth of rent -- or more -- and for your out of pocket expenses to be just that high, or higher. However, TIs aren't all created alike, and one dollar in one building can mean something different from another dollar in another building. Here are three strategies to keep in mind.
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Topics: corporate real estate, commercial real estate, tenant tips, CRE, Lease Administration, REoptimizer Blog, Commercial Real Estate Blog, Commercial Tenant

Top CRE Posts for January 2015

Posted by Don Catalano on Jan 30, 2015

In case you missed them, here are some of the posts from REoptimizer® in January:


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Topics: corporate real estate, commercial real estate, tenant tips, CRE, Lease Administration, REoptimizer Blog, Commercial Real Estate Blog, Commercial Tenant

Top Commercial Real Estate Posts for October

Posted by Don Catalano on Oct 31, 2014

In case you missed them, here are some of REoptimizer's most popular blog posts for October:

Are Your Operating Expenses Assets or Liabilities?

If you ask any accountant, they will tell you without even thinking that operating expenses are a liability. When you sign a lease and you commit yourself to making payments of rent and operating expense reimbursements, you've taken on a liability. However, inside the liability that comes from the OpEx that you're already paying, an asset might be hiding.
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Site Selection is Key

While retail companies are experts on site selection, the process is different when leasing office space. After all, the location of a building's driveway probably won't make the difference between a successful office and a failed one like it can in the retail world. Even so, choosing the right site can help to make your offices work more smoothly and productively.
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4 Tips to Get Your Commercial Office Space Planning Right

Office space planning is the key to making a new location economically successful. Well planned space enhances productivity, increases employee retention and increases the likelihood that the space will suit your business's changing needs. Poorly planned space, on the other hand, can create expensive white elephants than drain your resources.
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Understanding Basic Commercial Real Estate Lease Clauses

Commercial real estate leases are complicated legal agreements that have their own specialized language. While it's always a good idea to have a tenant representative to help you out, you can also help yourself a great deal by understanding a few basic lease clauses.
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What is Commercial Real Estate Optimization?

Commercial real estate optimization is the process by which the savviest businesses minimize their occupancy costs and increase the ROI on their owned and leased properties. While every company's needs vary, optimization is a multi-faceted process that includes both managing each sites' specific operations as well as looking at a portfolio as a whole to identify ways to lower costs.
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Topics: corporate real estate, commercial real estate, tenant tips, CRE, Lease Administration, REoptimizer Blog, Commercial Real Estate Blog, Commercial Tenant

4 Ways to Maximize the Value of Lease Administration

Posted by Don Catalano on Dec 03, 2013

While administrative tasks frequently get viewed as necessary evils in the conduct of business, lease administration is a different animal. When a business has an optimized administration system, it can lead to thousands or millions of dollars in operating cost savings. It can also provide the potential for better strategic control of real estate assets.

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Topics: Lease Administration

Top 5 Rules to Follow For Lease Audits

Posted by Don Catalano on Nov 22, 2013

Lease audits are a necessary part of lease administration. Just as running a corporate real estate portfolio is complicated for you, running a building is complicated for your landlord. Sometimes landlords make mistakes, and frequently, those mistakes are in his favor. Auditing is the best way to ensure that you're not only paying what you should relative to your lease, but that your expenses are in-line with the market and other properties you occupy. Here are five rules to follow to make lease administration and auditing easier for you:

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Topics: Lease Administration

5 Time-Saving Tips to Speed Up Lease Administration

Posted by Don Catalano on Oct 15, 2013

Lease administration is a fundamental task for corporate real estate departments. It's extremely time-consuming and requires steadfast attention to detail. While moving quickly and maintaining a high degree of accuracy are usually mutually exclusive, carefully planning lease administration the right way can help you achieve both goals at once. Here are five tips:


1. Pre-Schedule

Pre-scheduling lease administration tasks might seem like a way to consume time instead of saving it, but the opposite is the case. The more that you can put assets in place before you need them, the less time you will spend scrambling for them or for staffers to help you when a deadline is looming. This is especially important with time-consuming tasks like planning relocations or move outs.


2. Standardize

The more that you can standardize your lease administration, the more enhanced it will be. Standardizing your internal processes is relatively simple since they're under your control - it's just a matter of execution.


Standardizing your lease documents can be more challenging. Look at the relationship in size between you and your landlord. If you're a large organization with a small landlord, you will probably be in a strong position to require that your (standardized) documents be used. When your landlord is larger, you may not have that option.

Take what you can get. Even if you can only standardize 30 or 50% of your leases, it will still make administration easier. Bear in mind that when you have the same information in the same place, you're less likely to make a mistake when you look for it.


Busy? Here are even more ways to save time: 5 Awesome Time-Saving Tips for CRE Directors


3. Separate Legal and Business Terms

Whether or not you can standardize your lease documents, writing them so that the business and legal terms are separate makes them easier to work with. The more data that you can move to a "definitions" page, the easier it will be to move through that lease, pull out the information you need, and move on to your next project. If you choose to use this strategy, consider having your leases professionally abstracted as well. This will ensure that you don't lose track of any important data that gets hidden in the legal areas of the document.  Lease abstracting will save time by making your leases more accessible for new projects.

4. Computerize

Using computer software that is specially designed for lease management will save you more than enough time to make up for the learning curve associated with implementing it. A good corporate real estate management and lease administration program should offer robust critical date management capabilities as well as real estate benchmarking tools that automate the process of reporting on your portfolio's performance. When software handles tasks for you, it doesn't just save time. It also reduces the risk of simple human errors.


5. Leverage Third Parties

Lease administration isn't something that you have to do alone. While software is a virtual third party, having partners in the process can also help you to be more effective. Your corporate real estate brokerage team can't administer your leases for you, but they can serve as a partner for market research. In addition, you can off-load much of the work of handling renewal negotiations or discussions with prospective new landlords to them, saving you time and gaining you the benefit of their expertise.

When time is an issue, reach out to partners who can help make the lease administration process smoother. It is crucial to work smarter, not faster.

Whether you're working smarter, using software or letting a third party help you, lease administration shouldn't have to be a daunting task. Strategic time management can reduce your labor investment and provide rewarding results.


Here are some other great Commercial Lease Administration articles:

The Perfect Commercial Lease Administration Software

5 Features To Look For In Commercial Lease Administration Software

5 Mistakes To Avoid in Lease Administration


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Topics: Lease Administration