Efficient, centralized lease administration within your company is a major factor in the health of corporate accounting, not only in departmental expense, but in the influence lease information, right or wrong, can have on corporate decision making.  Availability of accurate and timely data for presentation to decision makers will avoid costly errors of failing to renew or terminate a lease; or fill a property vacancy.  An effective lease administration program is essential to effective corporate decision making and financial health.

Lease administration is a segment of corporate accounting that requires constant updating.  The management and administration of multiple properties and leases is a challenge requiring administrators to be pro-active in order to stay abreast of the volume of information related to leases and sub leases.  Your development and maintenance of centralized information through the use of appropriate software provides an interactive, integrated lease administration lessens the risk of incorrect data. A single incorrect data point, e.g. a wrong lease date, rental rate, assessments, special clauses can have disastrous consequences.

The long-term reward of an effective lease administration program is improved ROI.  The immediate advantages include:

• Knowledge of your negotiation leverage

• Avoid incorrect lease charges

• Ready identification of underused properties for improved utilization or disposition actions.

• Timely/profitable adjustment of portfolio size

• Recognition of profitable acquisitions opportunities.

Your real estate department and corporate activities that are simplified Include:

• Ability to track critical dates

• Desktop audits

• Production management reports

• Readily create lease abstracts

• CAM reconciliation - overcharge

• Perform due diligence for new acquisitions, or disposal of current properties

• SOX & FAS13 compliance

• Strategic planning.

• Able to perform data migration, integration, Excel, custom presentations.
  
  

Whether your lease responsibilities include a few or many properties, you will find it rewarding to review your current administration practices to assure that your real estate department employs appropriate software to maximize hands-on functioning that maintain the essential data required for designing a winning real estate strategy, while addressing the current needs of the corporation.